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Article I - Purpose Principle Office 1.1 The
principle office of the Citizen Police Academy Alumni of North Texas, hereafter referred to as CPAANT or this association,
shall be located in the North Texas Region of the State of Texas. The association may have such other offices, as the Executive
Board may determine or as the affairs of this association may require. Purpose 1.2 The purpose of which this not for profit association is formed, is to provide an organization for the
exchange of information and ideas between local and/or regional Alumni Associations; to assist in the growth and development
of new or existing Alumni Associations; and to direct communications, services and mutual aid among its members that will
improve their ability to serve the needs of their local community and law enforcement. It is expected that any Association
receive their non-profit status in a timely manner.
ARTICLE 2 - ELECTION OF OFFICERS AND DIRECTORS Election of Officers and Directors 2.1
The President shall appoint a nominating committee of three or more regular members. This committee shall prepare a recommended
slate of officers and directors from regular members willing to serve, and present the slate to the members at the general
November meeting. Additional nominations may be made from the floor at the general November meeting. 2.1.1 A written ballot shall be mailed to all regular members of this association not later than November
20 of the current year, for return mail, postmarked no later than December 3 or hand delivered to the board in a sealed envelope
prior to the night of elections. Votes shall be tabulated and elected officers and directors will be announced at the general
December meeting of the year preceding their term.
Article 3 - Officers and Directors Officers 3.1 The officers of
this association shall be a President, one or more Vice Presidents, a Secretary and a Treasurer. Three Directors will be elected
to the Executive Board for a one-year term. No two offices may be held by the same person. Vacancies 3.2 A vacancy in any position of the Executive Board because of death, resignation, disqualification or otherwise,
may be filled by the Executive Board for the unexpired portion of the term. Resignation of any individual from office will
be submitted in writing to the CPAANT Board
President 3.3
The President shall be the principal executive officer of the association and shall in general supervise and control all the
business and affairs of this association. The President shall preside at all meetings of the members and of the Executive
Board. The President shall sign with the Treasurer or First Vice President necessary documents. In general, they shall perform
all duties incident to the office of the President and such other duties as may be prescribed by the Executive Board. The
President shall be empowered to vote on all matters of the Executive Board.
Vice-President 3.4
In the absence of the President or in the inability or refusal to act, the First Vice President shall perform the duties of
the President, and when so acting shall have all the powers and shall be subject to all the restrictions upon the President.
The Vice President shall perform such duties as may be assigned by the President or Executive Board.
Treasurer 3.5 The
Treasurer shall have charge/custody of and be responsible for all funds and securities of this association; receive and give
receipts for monies due and payable to this association from any source, and deposit all monies in the name of this association
in such depositories as shall be selected in accordance with the provisions of these bylaws. The Treasurer shall, in general,
perform all the duties enacted to the office of Treasurer and such other duties as may be assigned by the President or by
the Executive Board.
Secretary 3.6
The Secretary shall keep the minutes of general meetings of the members and of the Executive Board; give all notices in accordance
with the provisions of these bylaws, or as required by law; keep a register of the postal address of each member. The Secretary
shall, in general, perform all duties as may be assigned by the President or by the Executive Board. In the event of the absence
of the Secretary, the President shall temporarily assign a member to assume such duties. Directors 3.7 The three elected Directors shall be members of the Executive Board and perform such duties as
may be prescribed by the President.
Article 4 - Executive Board Purpose 4.1 The Executive
Board shall manage the affairs of CPAANT. Officers, Directors and Term 4.2
The Executive Board shall consist of the elected Officers and the three Directors of this association. Officers and Directors
shall serve a term of one year, and no more than two consecutive terms.
Quorum 4.3
A quorum shall consist of five members of the Executive Board, including at least one Director. Past President 4.4 The immediate past president shall be an exofficio
member of the Executive Board and shall not have board-voting privileges. This shall not prevent the past president from holding
another Executive or Director position.
Article 5 - Members Classes of Members and Conduct 5.1 This association shall have two classes of
members, Regular and Orphans. The designation of such classes and the qualifications of such members shall
be as follows.
Regular Members 5.1.1 Regular Members shall be designated by their Citizen
Police Academy Alumni Association, as their city's representative in writing and approved by CPAANT.
Each Alumni Association will be entitled to invite their members to each meeting. In the event that the designated representative
cannot attend, an alternate representative can be appointed by the local Alumni Association and that name given to CPAANT
prior to any meetings.
Orphan Members 5.1.2
Any person that has graduated from a recognized CPA, but does not have an established Alumni affiliation, and has paid their
annual dues to CPAANT. Orphan members shall have voting rights but may not serve on the Executive Board.
Conduct 5.2
No member shall themselves on behalf of this association for political, or financial gain. Eligibility 5.3 Regular members shall be graduates of
a Citizens' Police Academy in good standing without regard to age, creed, race
or sex.
Voting Rights 5.4 Although each recognized CPA is entitled
to have attendees at each meeting, only the elected member from that city's alumni association will be the designated
representative. Each organization shall be entitled to one (1) vote on each matter submitted
to a vote of the members. Termination of Membership 5.5 The Executive Board, after an appropriate hearing and an affirmative vote of two-thirds of its members,
may censure, suspend or terminate a member for cause.
5.5.1 The Executive Board, after an affirmative vote of two-thirds
of its members, may terminate the membership of any member who shall be in default in the payment of dues for the period fixed
in these bylaws. 5.5.2
The Executive Board, after a board member misses four consecutive meetings, will consider this an automatic termination by
said board member barring any special conditions, i.e. illness.
Resignation 5.6
Any member may resign by filing a written resignation with the CPAANT Board. Property 5.7 Upon termination or resignation of membership,
prior member shall return all property belonging to CPAANT to the current President of the CPAANT organization. Reinstatement 5.8 Upon written request signed
by a former member and filed with the Secretary, the Executive Board may reinstate such former member to membership. Appeals 5.9 Any member may present an appeal to a decision of the Executive Board
before the general membership by submitting a request to the Secretary for consideration. Such appeal shall be presented to
the regular members at the next general meeting. Any former member may appeal their revoked membership
to the general membership by submitting a request to the Secretary. After discussion before the regular members at a general
meeting, such matter shall be resolved by majority written ballot of a quorum of regular members.
Article 6 - Meetings of Members
General Meeting 6.1 General meetings shall normally
be held on the first Saturday of each month at a time and place set by the President. All members shall be notified of any change in meeting time and location. Special Meeting 6.2 Special meetings of members may be called by the President or Acting President.
Members shall be notified no less than 48 hours in advance of a special meeting.
Place of Meeting 6.3
General and special meetings shall be held at a place designated by the President, and hosted by a rotation of the member
communities.
Quorum 6.4
The presence of not less than 25 percent of the regular members in good standing shall constitute a quorum and shall be necessary
to conduct the business of this association
when requiring a vote.
Procedure 6.5
This association shall be governed by common accord. All disputes shall be handled in accordance with Robert's Rules of
Order unless inconsistent with these bylaws.
Resolutions 6.6 All motions
to commit this association on any matter shall be normally considered first by the Executive Board. Such motions, if offered
at a general meeting, shall be referred to the Executive Board for evaluation and action as appropriate.
Article 7 - Committees Committees 7.1 The President may designate and appoint
one or more committees and the members thereof. The President shall be an ex-officio (non-voting)
member of each committee. Each committee shall report to the Executive
Board. Each committee shall make no binding policy or agreements without approval of the Executive Board.
Term of Office 7.2 Each member of a committee shall continue such until his/her successor is appointed, unless
the committee shall be sooner terminated, or unless such member shall cease to qualify as a member of this association for
any reason. Chairman 7.3 One member of each committee shall be appointed
chairman by the President. The chairman shall govern all
meetings of the committee.
Vacancies 7.4 Vacancies in the membership
of any committee may be filled by appointment by the President.
Quorum 7.5
Unless otherwise provided in the appointment of a committee, a simple majority of the whole committee shall constitute a quorum,
and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee. Rules 7.6 Each committee may adopt rules for its own operation consistent with these
bylaws.
Article 8 - Checks, Deposits and Funds Checks and Drafts 8.1 All
checks, drafts, or orders for payment of money, notes or other evidences of indebtedness issued in the name of this association
shall be signed by two of the following
officers: Treasurer, President, and/or
the First Vice President.
Deposits 8.2 All funds of this association shall
be deposited promptly to the credit of this association in such banks; trust companies or other depositories as the Executive
Board may select.
Gifts 8.3 The Executive
Board may accept, on behalf of this association, any contribution or gift with consent of the voting members.
Article 9 - Books and Records Books and Records 9.1 This association shall
keep correct and complete books and records of accounts and shall also keep minutes of the proceedings of its members, Executive
Board, and committees. A record giving names and addresses of all members entitled to vote shall be kept at the registered
or principal office of this association. All books and records of this association may be inspected by the regular members
upon written request to the President, and will be produced within seven (7) days.
Annual Review 9.2 The Treasurer's books and records shall be examined annually, in January, by a committee of three or more
regular members appointed by the President. The findings of such review will be submitted to the general membership at the
next general meeting for approval.
Article 10 - Annual Year 10.1 The annual year ofthis association shall begin on the first day
of January and end on the last day of December in each year.
Article 11 - Dues Annual Dues 11.1 The Executive Board may determine, with
approval of a quorum of 25% of the regular members in good
standing, the annual dues payable to
this association by regular members.
Payment of Dues 11.2
Dues shall be payable in advance on the first day of January in each year. If an organization joins after July 1st, they will pay half the annual dues amount for the first year.
Default and Termination of Membership 11.3 When any member shall be in default in the payment of dues for a
period of three months from the beginning of the annual year or such period for which such dues become payable, his/her membership
may be.
Article 12 - Amendments to By-Laws Amendments to Bylaws 12.1 These bylaws may
be altered, amended or repealed. New bylaws may be adopted by a two-thirds majority of the
regular members as presented by the Executive Board at any general meeting. At least two (2) weeks notice, in writing, shall
be given to all regular members of an intention to alter, amend or repeal these bylaws.
Article 13 - Dissolution Dissolution 13.1 In the event this association is dissolved without prior termination
or disposition of funds, the remaining funds, after payment of any indebtedness, shall be given.
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